ASSOCIATE DIRECTOR for the Office of Access and Equity Tanya Jachimiak shared the following details about Human Resources policy No. 203-02, and the roles of Human Resources and the Office of Access and Equity in the hiring process:
“SPECIFICALLY, IN order to fill vacant or new visiting positions or extend appointments for existing visiting positions beyond the three and five-year time limits, a unit is required to submit a position job description to Human Resources (HR) for review and approval,” she said. “HR's review serves to ensure UIC's compliance with State Civil Service laws and requirements of the State Universities Civil Service System (SUCSS). Once the job description is approved, a unit is required to conduct a search pursuant to the academic search process ("standard search"). The search requirement supports the Office for Access and Equity's (OAE) compliance efforts with Executive Order 11246; Section 503 of the Rehabilitation Act of 1973; and the affirmative action provisions of Section 4212 of the Vietnam Era Veterans' Readjustment Assistance Act.
“HR COORDINATES the implementation of human resources services, programs, policies, and procedures for UIC,” Jachimiak continued. “HR is responsible for reviewing and monitoring all AP appointments, including creation and appointment processes. HR is also responsible for ensuring that current, accurate job descriptions exist and that those positions are properly classified as such under Civil Service Statutes. Questions concerning job descriptions, approval of AP positions, HireTouch, and the RAHA process should be directed to HR.
“OAE--ON the other hand--is part of the Office of the Chancellor and has been charged with ensuring federally mandated affirmative action compliance,” she said. “As such, OAE's role in the hiring process is limited to equal employment opportunity and affirmative action issues. OAE has no role in the creation of positions or renewals of visiting AP positions within the one and three year time limits. Questions concerning position notices, job ads, search committees, recruitment plans, requests for waivers, and search process summaries should be directed to OAE. OAE has been and will continue to render decisions within 24-48 hours of receipt of all required materials.”